Pre-Wedding Meeting at DVinfo.net

Ryan ONeil · April 5th, 2010, 03:09 PM

I'm sure there's a great thread on here of this. What are things you normally go over during a pre-wedding meeting? They've confirmed that I've got the job, but I've got to get them the contract and explain the contract to them (something I've also got to work out).

If anyone could direct me, I'd appreciate it!

Steven Davis · April 5th, 2010, 03:43 PM

Hey Ryan,

I would start by doing a search on contract in this forum, specifically the wedding section and taking care of business section. After that, you just need to listen to what your clients want and cater your contract/services around them.

Mark Wheeler · April 5th, 2010, 05:08 PM

Here's mine. Keep or throw away as you see fit.

Chris Harding · April 5th, 2010, 07:02 PM

Hi Ryan

Apart from signing the contract and finalising costs. It's probably the best possible time to get as much information as you can about the entire day and how it's expected to unfold.

When I walk in I usually say "Tell me about your wedding" and once the plan unfolds I will ask questions as needed. By the time they have finished you should have a pretty good idea of how the day will happen, what times you need to be where etc etc and you can then sign contracts and give them your banking details.

My session with the couple normally lasts between 30 and 60 minutes.

Chris

Jaime Espiritu · April 5th, 2010, 07:11 PM

I got my information from the book: "Refocus: Cutting Edge Strategies to Evolve your Video Business" by Ron Dawson.

There's much more information than the Pre-Wedding Meeting.

Philip Howells · April 6th, 2010, 08:53 AM

We have clients sign contracts when they confirm the booking and pay the deposit.

Three months before the wedding we meet the clients and hand them our Client Questionnaire, some 17+ pages. Part of this is to ensure that we, often the only people present all day, have the telephone numbners of the vital suppliers so that there's a problem we can contact these people by phone. The coupld won't have their phones or wedding files with them Rareloy neede but much appreciated when it is.

The rest of the questionnaire tells us what they want to see in their programme (and what not). It is the reason 70+% of our programmes are approved first showing.

We leave the document with them and collect it a month before the wedding when the stage payment (50% of the bill) is due. Next we see them at the rehearsal, then at the wedding.

We get very good response for our customer care and regard the effort as worth it.

Cody Dulock · April 6th, 2010, 12:14 PM

I use Shoot Q for contract signing, questionnaires, payments, and other things... saves a ton of time on the "little" stuff.

Ryan ONeil · April 6th, 2010, 10:43 PM

Awesome! Thanks for all the tips. I do have the book "Refocus" (it's awesome) and I like to hear from other sources as well.

April 5th, 2010, 03:09 PM	#1
Ryan ONeil Regular Crew Join Date: Nov 2009 Location: St. Louis, MO Posts: 81	Pre-Wedding Meeting I'm sure there's a great thread on here of this. What are things you normally go over during a pre-wedding meeting? They've confirmed that I've got the job, but I've got to get them the contract and explain the contract to them (something I've also got to work out). If anyone could direct me, I'd appreciate it!

April 5th, 2010, 03:43 PM	#2
Steven Davis Inner Circle Join Date: Jun 2004 Location: Richmond, VA Posts: 3,065	Hey Ryan, I would start by doing a search on contract in this forum, specifically the wedding section and taking care of business section. After that, you just need to listen to what your clients want and cater your contract/services around them. __________________ What happens if I push the 'Red' button?

April 5th, 2010, 07:11 PM	#5
Jaime Espiritu Regular Crew Join Date: Dec 2003 Location: San Francisco CA Posts: 154	Pre-Wedding Meeting I got my information from the book: "Refocus: Cutting Edge Strategies to Evolve your Video Business" by Ron Dawson. There's much more information than the Pre-Wedding Meeting. __________________ Creative Video. Excellent Service

April 5th, 2010, 07:02 PM	#4
Chris Harding Inner Circle Join Date: Jul 2009 Location: Perth, Western Australia Posts: 8,441	Hi Ryan Apart from signing the contract and finalising costs. It's probably the best possible time to get as much information as you can about the entire day and how it's expected to unfold. When I walk in I usually say "Tell me about your wedding" and once the plan unfolds I will ask questions as needed. By the time they have finished you should have a pretty good idea of how the day will happen, what times you need to be where etc etc and you can then sign contracts and give them your banking details. My session with the couple normally lasts between 30 and 60 minutes. Chris

April 6th, 2010, 08:53 AM	#6
Philip Howells Trustee Join Date: Jan 2009 Location: Manchester UK Posts: 1,212	We have clients sign contracts when they confirm the booking and pay the deposit. Three months before the wedding we meet the clients and hand them our Client Questionnaire, some 17+ pages. Part of this is to ensure that we, often the only people present all day, have the telephone numbners of the vital suppliers so that there's a problem we can contact these people by phone. The coupld won't have their phones or wedding files with them Rareloy neede but much appreciated when it is. The rest of the questionnaire tells us what they want to see in their programme (and what not). It is the reason 70+% of our programmes are approved first showing. We leave the document with them and collect it a month before the wedding when the stage payment (50% of the bill) is due. Next we see them at the rehearsal, then at the wedding. We get very good response for our customer care and regard the effort as worth it.

April 6th, 2010, 12:14 PM	#7
Cody Dulock Major Player Join Date: Sep 2004 Location: arlington, texas Posts: 420	I use Shoot Q for contract signing, questionnaires, payments, and other things... saves a ton of time on the "little" stuff.

April 6th, 2010, 10:43 PM	#8
Ryan ONeil Regular Crew Join Date: Nov 2009 Location: St. Louis, MO Posts: 81	Awesome! Thanks for all the tips. I do have the book "Refocus" (it's awesome) and I like to hear from other sources as well.