Just wondering what most people do when they met with the client? Do you meet them at their house to finalise the booking or do they come to your house/studio?

If you go to their house, do you take your laptop to show any footage? Or will they have seen the demo already via a dvd in the mail or something? And its more closing the deal?

I'm probably more interested in those videographers that are doing this part time and don't necessarily have a massive studio setup, but do the editing etc in their study with clutter everywhere of DVD spindles, DVD cases, cameras, harddrives etc. Or do you just clear the lounge room and send your family out the back while the clients are over? Cheers.

I used to visit clients but found the time and cost of doing so to be problematic. If you can keep one room clean enough to have them in your home that's good, otherwise try finding a local coffee shop or some such where you can talk. Don't drive all over trying to meet clients unless you find that fruitful: the ones willing to come to you are more likely to be serious.

I too, used to go as close as possible to clients... meeting at a coffee shop near them. Now, with the rising costs of fuel, I have them come to my local coffee shop. I usually compensate their travel with a yummy cup of coffee or bagle or something, but it works much better, and no one has complained. Brides tell me that they travel to meet all their vendors, so why should we be any different? I am working on building a new home in the near future, and when we do, I'll have an office, and people can come to our home.

Your home office and business tax deductions are more secure if you actually meet with clients there as well.

I always have the client come to us and we have a full room set aside for the office and viewing. This allows me to have control over how my videos are seen and I know that everything will work. I do make a few exceptions on occasion but that is very rare. I've never had anyone have a problem with this.

Matt

When I started up my business I visited every single client that contacted me, if it was nearby of further away and almost each time they hired me. I'm pretty sure that especially clients far from my place would not have hired me if they had to drive all the way over. In the beginning it was essential for me to get the job so I did the extra effort.

Now I try to get them to visit me but if I notice that is a problem I visit them, I did have some clients lately quite a distance from my place which I visited and they decided not to hire me and that was quite frustrating. I lost half a day and fuel costs.

I don't have an office here and that is sometimes a problem, we have a lot of animals (2 big dogs and 9 cats) in our house and not every client likes that. we try to keep them in a seperate room but that's not allways possible. :)

Like today I got a request from somebody living 300kms from here, in that case I don't go but just ask them to come, if they do, I allmost know for sure that I get the job.

I really would like to have a seperate office for clients but it's not possible due to building restrictions and going to a coffeeshop I don't like either because if that place is too crowded that's also not an ideal environment to discuss.

We always have people come to our place. Well, I take that back. I've gone TO THE CLIENT a few times, and never got any of those jobs so it wasn't worth the effort.

We have taken care to make our living room and entry nice so that we can meet with clients there. If that's not an option for you then DO NOT meet with clients in a messy space with animals or children running around making noise. You probably won't get much work that way unless you are really cheap.

If you absolutely cannot meet with them at your place, I would try to pick a cafe or coffee shop close to your home and use a laptop.

Yeah, I think it is better if they come to you. I don't want to waste my time driving around as well.

Thanks for your responses. Just wanted to see what most people do.

This may be a little late in the conversation, but personally I visit clients in their homes. Usually I am not going more than 80 miles round trip and I have been very successful at booking people when I meet them in their homes. But there are many videographers in the area so I try to be as accommodating as possible. Just something to think about.

Until recently we had a space set up in our town house for client meetings. If you can do it this way, then by all means do so. We had a signed contract every single time someone walked through that door. I think there's something psychological about the client stepping into your turf, they feel more relaxed, seem more attentive, and it's easier to impress them on your own nice large display with nice speakers hooked up rather than playing your video on whatever tv they happen to have in their place. I'm going that route again just as soon as we can buy our own little place and fix it up a bit.

Speeking just of wedding video productions.... I have booked every client that I met at their house. May be I'm charging too little? :-) I find that the ones I meet are more serious. I have also booked two from meeting in person at a central location. All the rest were phone calls that didn't pan out.

Hi all,

As others discussed, meeting clients at your home has pluses and minuses. IMHO, don't forget the biggest downside of all - the insurance angle.

Let's say as your client approaches your home, she trips and breaks a bone, ultimately leading up to a $50,000+ hospital charge (more for therapy). Then you find out your insurance company denies the claim - your homeowner's policy excludes business affairs conducted at your home.

Now what? I realize gas prices are going up but it seems like it would take about 500 years to break even...

Your mileage may vary, Michael

Matt, I do this part time along with my normal day job, and edit in my clutter of DVD spindles, papers, tapes, etc... and I always meet with clients in their homes, and I have been successful so far, probably booking about 75% of the visits on the spot, and another 15% within a few days.

I think it gives them more personal service. I carry a 24" HD monitor and my camera to show demos in HD, and if they have a big screen HD I can hook right into it. Everyone's been more than pleased, and I find the expense of traveling to their homes is more than made up when you make a sale on the spot. I carry brochures, business cards, a notebook for names and numbers, and demo DVDs to hand out in my car and try to give them out as much as I can, you'll be surprised how fast word travels when you're offering something people like. Most of the clients I have booked either have a brochure or business card they either got from me or a previous client.

I can deduct my travel and mileage expenses, plus if I eat or buy gas when I go meet with these clients it also gets deducted, so even with the added fuel cost, it's not so bad come tax time :)

Michael, you have the same legal risk while you are taping the wedding. Someone trips on your tripod, etc. You should have business liability insurance. I get mine through WEVA. Some reception locations require me to give them a copy before I can shoot there.

Michael, you have the same legal risk while you are taping the wedding. Someone trips on your tripod, etc. You should have business liability insurance. I get mine through WEVA. Some reception locations require me to give them a copy before I can shoot there.

Sure Steve, I hope we're all aware of those liabilities and are insured when we're on location. But that doesn't cover us at home and when no one mentions it on our forum, it seemed like a good idea to ensure everyone doesn't overlook this risk area. After looking at your WEVA policy, please correct me if you're covered for client liability at your home. Otherwise, what I'm advocating is a far different risk with no recourse.

You might want to check with whoever you have your homeowners insurance with... its called personal liability protection I believe. Correct me if I'm wrong, but this should protect guests that come to your house, and fall and break their back or whatever may happen.

They may have restrictions on it because you're running a business... you might have to purchase some kind of business rider or something on your homeowners policy to have liability protection.

I recently met with an insurance agent and he had plans offering coverage for business operations on my personal premises, because we do portrait photography here as well. I have a 3 car garage and divided off half of it as office, editing, and studio space.

That said, I actually do a lot of my contracts through email or phone, after mailing out samples -- I've had very few people come to my location, and I don't usually drive to meet them either. I do make sure to send them a letter with the samples, email them, and call them, and most people I've worked with seem very comfortable with that.

Most always we meet clients at our studio. I think clients want to see your set up. It makes for a better environment to show our work on the flat screen and to access other videos we may have done. As a matter of preference our studio is located away from our home. Personally we do this to try and seperate business life and work life. Homeowners insurance will not cover you for any liability or premises medical situations that may arise as a result of your business pursuits. Liability insurance for this type of business is fairly low and you should have it.

I learnt early on that it was a waste of time and a nightmare to visit couples.
We have never had a 'showcase home' and with kids, it was tidy at best, but never really clean. In spite of that, I managed to sell myself and my product for who I am and what I do. I think there is added security for a client dropping 3000- 5000 dollars on you if they know where you live.

meanwhile, this never worked with corporate clients and I always go to them.
This may change now that I have a 1500 sq foot office and staff, but for the most part, It's best for me to go to them.

One of my most recent clients, who sell Cultured Stone http://www.featherstonerock.com is a sample. I visited them once and I am able to do the rest of our business by e-mail. I doubt they would of given me a chance had they seen this upside down chaos of a home.